Privacy Policy Your privacy is important to us Protecting the privacy and confidentiality of personal information has always been a fundamental principle in our business relationships. We want you to know that Datalist adheres to privacy legislation that governs what information may be collected, how it is used and how it is protected. This Privacy Statement explains our privacy policies and information handling practices. Datalist is committed to maintaining the accuracy, confidentiality and security of your personal information. As part of this commitment, Datalist has adopted the following ten principles, based on the Personal Information Protection and Electronic Documents Act (“PIPEDA”) and the values set by the Canadian Standards Association's Model Code for the Protection of Personal Information which have also been incorporated into PIPEDA. By providing your personal information to us, you are consenting to its collection, use and disclosure in accordance with the terms of this privacy policy. If you have any questions or concerns about our privacy policy or how we handle your personal information, we encourage you to contact our Privacy Officer , whose contact information is located at the end of this privacy policy.
Protecting your privacy means:
Why we collect personal information We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in the circumstances. Without limiting the foregoing, we initially collect information in order to determine whether there are any employment opportunities for you with our clients. If we determine there may be employment opportunities with our client, we will represent you on your behalf with the client for such employment opportunities. We also collect and use your personal information in order that we may provide information to you about our services. The type of personal information we will collect from you includes, but is not limited to:
What we do with personal information When you provide personal information to us in the form of a resume, references, complete a profile using our Technical Assessment Form, the information will be stored in our secure computer database that can be accessed by only those individuals who have a reasonable need to know such information. We may use your personal information to:
Other disclosure of your personal information Other than the foregoing, we may disclose your personal information in anticipation of and in the course of an actual or potential sale, reorganization, consolidation, merger or amalgamation of our business; and when required or permitted by law. The type of information we are legally required to disclose may relate to criminal investigations or government tax reporting requirements. In some instances such as a legal proceeding or court order, we may also be required to disclose certain information to authorities. Only the information specifically requested is disclosed and we take precautions to satisfy ourselves that the authorities that are making the request have legitimate grounds to do so. There are some situations where we are legally permitted to disclose personal information such as employing reasonable and legal methods to enforce our rights or to investigate suspicion of illegal activities. Datalist consultants/placements When you are placed with one of our clients, we will collect additional information in order to complete the placement process. In addition, we will survey you to ensure that we are offering our consultants the best possible opportunities and to provide our clients with constructive feedback. We will survey clients to verify and confirm the information we currently have in your file and to ensure our consultants are consistently meeting client expectations and to discuss with the consultants any comments (positive as well as negative) the clients may have. We assume that once you provide to us your personal information you would like us to continue to look for employment opportunities for you. As such, once you provide us your information we retain it on file and try and obtain updated information until you tell us to remove your file from our records. All active contract consultants will receive communication from Datalist containing pertinent information related to current placements. If at any time you no longer want Datalist to pursue employment opportunities for you and no longer want Datalist to retain your file in our records, please let us know by contacting our Privacy Officer and we will remove your file from our records, subject to any record retention requirements under the law, immediately. Your information is obtained and used only with your consent Except as outlined in this privacy policy, or with your consent, we do not sell or provide candidate or client information to third parties. We will always obtain your authorization to contact references and we will always contact you via email or telephone before we submit your profile to a client requirement. Your consent can be expressed or implied Before we use your personal information, other than in accordance with the express provisions of this privacy policy, we will obtain your consent. Consent can either by ‘express' or ‘implied'. Express consent can be verbal or written. Implied consent is when it is reasonable to conclude that you have given consent by actions you have taken, or when you decide not to take action. For example, by providing your contact information, profile or other personal information to a recruitment specialist or through our website, you are granting your consent to allow Datalist to use your profile information in the matching process, and to contact you regarding any such matches. You can withdraw your consent after you've given it If you are uncomfortable with the terms of this privacy policy, you always have the option not to provide personal information to us, or withdraw your consent relating to certain of our information handling practices. In addition, you can request to have your information removed from our database, or opt out of receiving optional future mailings at any time by contacting our Privacy Officer . Please note however, that if you do not provide certain personal information which is required for us to provide the services that you have asked for, our ability to assess your qualifications and place you with suitable clients may be compromised. We protect your information from error, loss, and unauthorized access Our employees who have access to your information are made aware of how to keep it confidential. Each employee is governed by policies regarding information handling. Only employees who require access to your information in the course of their duties will have access to your information. You can see and verify the accuracy of your information You can update your personal information at any time by contacting Privacy Officer . If you would like access to the personal information we have on file for you, we will ask you to put your request in writing. You will be given reasonable access to your personal information to verify or correct information. Every effort will be made to respond to your inquiry within 30 days. There may be circumstances provided for under law where Datalist will not provide you with access or may require additional time to meet your request, in which case you will be informed. To help us keep your personal information up-to-date, we encourage you to amend inaccuracies and make corrections as often as necessary. Despite our efforts, errors sometimes do occur. Should you identify any incorrect or out-of-date information in your file(s), we will make the proper changes. Where appropriate, we will communicate these changes to other parties who may have unintentionally received incorrect information from us. Updating this Privacy Policy: Any changes to our privacy policy and information handling practices will be acknowledged in this policy in a timely manner. We may add, modify or remove portions of this policy when we feel it is appropriate to do so. You may determine when this policy was last updated by referring to the modification date found at the bottom of this privacy policy. Links to other websites Our website may contain links to other third party sites that are not governed by this privacy policy. Although we endeavor to only link to sites with high privacy standards, our privacy policy will no longer apply once you leave our website. Additionally, we are not responsible for the privacy practices employed by other third party web sites. Therefore, we suggest that you examine the privacy statements of those sites to learn how your information may be collected, used, shared and disclosed. Cookies Our website uses cookies to keep track of user sessions and collects anonymous information. We use cookies to deliver content specific to your choice of language. Cookies improve functionality and in some cases, provide visitors with a customized online experience. Resolving your concerns, inquiries, or listening to your suggestions is important to us In order to continually monitor and strengthen our privacy procedures, we have appointed a Privacy Officer who can be contacted through our head office at 416.483.7424. You can also write to our Privacy Officer at: Please contact our Privacy Officer if you have any questions about privacy that were not answered above. We welcome your suggestions. |
